Privacy Policy

Snap & Kin Photography

Effective Date: 16 July 2025
Contact: Matthew Lawson, Snap & Kin Photography
Email: matthew.j.lawson@gmail.com
Address: 33 Old Market Close, Acle, Norwich NR133EY

At Snap & Kin Photography, I, Matthew Lawson, am committed to protecting your privacy and ensuring your personal data is handled with care. This Privacy Policy explains how I collect, use, store, and protect your information when you engage with my family photography services. My goal is to capture Snaps of Love, Bonds of Kin while respecting your trust.1. Information I CollectI collect personal data to provide photography services and communicate with you. This includes:

  • Contact Information: Name, email address, phone number, and address provided during bookings, inquiries, or contracts.

  • Session Details: Information shared in pre-session questionnaires (e.g., family preferences, session location, children’s names/ages) to plan your shoot.

  • Photographs: Images taken during sessions, which may include identifiable individuals (e.g., you, your children, or family members), considered personal data under UK GDPR.

  • Payment Information: Details like bank or card information (processed securely via third-party platforms, e.g., PayPal, Stripe) for session fees (£80/hour, minimum 2 hours).

  • Correspondence: Emails, messages, or calls related to bookings, scheduling, or feedback.

2. How I Collect Information

  • Directly from You: Via booking forms, emails, phone calls, or in-person consultations.

  • During Sessions: Through photographs capturing you and your family.

  • Website/Social Media: When you submit inquiries via my website (e.g., contact form) or interact with Snap & Kin Photography’s social media (e.g., Instagram, Facebook).

  • Third-Party Tools: Booking or payment platforms (e.g., Calendly, PayPal) may collect data on my behalf, subject to their privacy policies.

3. How I Use Your InformationI use your data to provide a seamless, personalized photography experience:

  • Service Delivery: To schedule sessions, communicate details, and deliver all images (raw and edited selects) from your shoot.

  • Portfolio and Marketing: With your explicit consent (via a signed Photo Release Form), I may use session images in my online portfolio, website, social media, or marketing materials to showcase Snap & Kin Photography’s work.

  • Client Communication: To send booking confirmations, session reminders, image galleries, or follow-up feedback requests.

  • Business Operations: To process payments, manage bookings, and maintain records for legal/tax purposes.

I do not sell, rent, or share your data with third parties for marketing purposes. Images used in my portfolio will not include personal details (e.g., full names) unless you explicitly agree.4. Legal Basis for ProcessingI process your data based on:

  • Contract: To fulfill our agreement (e.g., delivering photos for your session).

  • Consent: For using images in my portfolio/marketing (via Photo Release Form) or sending optional communications (e.g., promotional emails).

  • Legitimate Interest: For business operations like responding to inquiries or improving services, balanced with your privacy rights.

  • Legal Obligation: To maintain records for tax or compliance purposes.

5. Sharing Your InformationI only share your data when necessary:

  • Service Providers: With trusted third-party tools (e.g., payment processors like Stripe, gallery platforms like Pixieset) that adhere to UK GDPR standards.

  • Legal Requirements: If required by law (e.g., tax authorities or court orders).

  • Portfolio Use: Images shared in my portfolio or marketing require your signed consent via the Photo Release Form.

6. Storage and Security

  • Storage: Personal data (e.g., contact details, photos) is stored securely on password-protected devices and cloud services (e.g., Google Drive, Pixieset) with encryption and UK/EU-based servers where possible.

  • Retention: I keep contact details and session data for 7 years to comply with UK tax laws. Photos are stored indefinitely for client access unless you request deletion. Portfolio images are kept until you revoke consent.

  • Security: I use strong passwords, two-factor authentication, and reputable platforms to protect your data. However, no system is 100% secure, and I cannot guarantee absolute security.

7. Your RightsUnder UK GDPR, you have the right to:

  • Access: Request a copy of your personal data.

  • Rectify: Correct inaccurate data.

  • Erase: Request deletion of your data (e.g., photos, contact details), subject to legal obligations.

  • Restrict: Limit how I use your data.

  • Object: Opt out of marketing or portfolio use.

  • Data Portability: Request your data in a transferable format.

To exercise these rights, contact me at [Your Email Address]. I’ll respond within 30 days. For portfolio images, you may revoke consent by emailing me, and I’ll remove them within a reasonable timeframe (typically 30 days).8. Children’s DataAs a family photographer, I often capture images of children. I collect and use these images only with explicit parental/guardian consent via a Photo Release Form. No personal details about children (e.g., full names) are shared publicly unless agreed in writing.9. Cookies and Website TrackingIf you visit my website, I may use cookies for basic functionality (e.g., contact forms) or analytics (e.g., Google Analytics to track site visits). You can manage cookie preferences via your browser settings. No sensitive personal data is collected via cookies.10. Third-Party LinksMy website or communications may link to third-party platforms (e.g., Instagram, PayPal). These sites have their own privacy policies, and I’m not responsible for their practices.11. Changes to This PolicyI may update this Privacy Policy to reflect changes in my practices or legal requirements. Updates will be posted on my website with the effective date. Please review periodically.12. Contact MeIf you have questions, concerns, or wish to exercise your data rights, contact me:
Matthew Lawson, Snap & Kin Photography
Email: [Your Email Address]
Address: [Your Business Address or City/Region, UK]